This is the Privacy Statement of Doorn and Keizer B.V. (hereinafter also: “DenK”). DenK respects the privacy of all users of its website and ensures that the personal information you provide is treated confidentially and carefully. The information collected by us is used by us only in accordance with the law and in a proper and careful manner to improve our services.
1. Contact details
Doorn and Keizer B.V. is the data controller and is located at Piet Heinkade 55, 1019 GM in Amsterdam. By telephone you can reach us at 088-7304600, by e-mail at firstname.lastname@example.org.
2. To whom does this Privacy Statement apply?
Our Privacy Statement applies to all persons whose personal data are processed by DenK. This Privacy Statement applies to:
– clients of DenK
– potential clients (to be) contacted by DenK
– visitors to the DenK website
– recipients of newsletters and commercial emails sent by DenK
– all other persons who contact DenK or of whom DenK processes personal data
3. What personal data do we process?
We process personal data you have provided to us, personal data generated during your visit to our website and when (in the context of) reading newsletters, and personal data we have obtained from other sources such as third parties professional social media platforms.
Personal data provided by you:
– contact details and other personal data needed to handle the case which you have submitted to us as a lawyer;
– contact details and other personal data provided through contact forms or other web forms;
– contact details provided during introductory meetings, events, seminars etc. such as information on business cards.
Personal data obtained through or generated on our website and electronic newsletters:
– your browsing behaviour on our website; or
– whether you open a newsletter.
Reference is made to our Cookie Statement.
Personal data obtained from other sources:
– personal data available on public professional social media platforms such as LinkedIn;
– personal data obtained from the Trade Register of the Chamber of Commerce;
– personal data available on public professional websites; and
– personal data obtained from third parties, such as pension insurance intermediaries and other lawyers or insurers.
Our website contains links to websites of other parties. DenK is not responsible for the content of those websites or the services of the respective parties.
4. What do we use your personal data for?
We use your personal data for various purposes:
• Implementing an agreement related to an awarded contract for the provision of legal services by our lawyers.
You contact details will in any case be requested if your case is handled by a lawyer. We may also require other personal data to be able to handle a case, depending on its nature of the matter. The data will also be used to invoice the provided services to you.
• Fulfil legal obligations.
The Act on Prevention of Money Laundering and Financing of Terrorism (Dutch WWFT) requires lawyers to obtain and record certain information and to – under circumstances – report to the Financial Intelligence Unit Netherlands. This includes a copy of an identity document (passport or drivers’ license).
• Maintaining contact with you.
Your contact details will be recorded in our client system and can be used to send you newsletters, updates, invitations to seminars and requested information.
• Improving our product and service information and carrying out targeted marketing campaigns.
We believe it is important to approach you with information that is relevant to you. We combine and analyse the personal data in our possession to do this. We correspondingly determine what information and channels are relevant and what the best times to provide information or to establish contact are. We do not process any special personal data or confidential information protected by the professional secrecy of lawyers for marketing campaigns.
• Improving and securing our website (www.denklaw.nl).
• Preparing user statistics.
The user statistics of the website enable us to get an idea of the number of visitors, the duration of the visits, what sections of the website are visited and the click-behaviour. These are generic reports without any information about individual persons. We use the collected information to improve the website.
• Access control and company security.
If you visit our office, your name and company name will be registered on arrival and you will receive a visitor badge to register the start and end of your visit.
5. Legal grounds for the processing
A data controller may only process personal data if this can be based on one of the exhaustive legal grounds laid down in the General Data Protection Decree. The four legal grounds used by DenK are:
You will always have the right to withdraw any permission you have given to process your personal data based on our request.
• An agreement or for the conclusion of an agreement.
If you award us a contract for the provision of legal services, we will only process your personal data if and to the extent necessary to carry out the contract.
• A legal obligation.
The Act on Prevention of Money Laundering and Financing of Terrorism (in Dutch: “Wet ter voorkoming van witwassen en financieren van terrorisme”, WWFT) requires lawyers to obtain and record certain information and to – under circumstances – report to the Financial Intelligence Unit Netherlands. This includes a copy of an identity document (passport and drivers’ license).
• Legitimate interest
We may also process your personal data if we have a legitimate interest and do not disproportionately infringe on your privacy. We may, for example, use your contact details to invite you to seminars.
We may hire service providers (processors) for the processing of your personal data which solely process your personal data based on our instructions. We will conclude a processor agreement with these processors which meets the requirements laid down in the General Data Protection Regulation.
We, for example, work with service providers offering SaaS solutions (Software as a Service) or hosting services. We also hire IT service providers that provide support us in deploying, maintaining and keeping our systems safe and stable. We also make use of third-party services to send newsletters.
7. Sharing personal data with third parties
We sometimes need to share your personal data with third parties. This may be necessary to handle your file, depending on the circumstances. There are also legal obligations that require us to disclose personal data to third parties.
Personal data will – amongst others – be shared with third parties in the following cases:
– (tax) lawyers or other specialists for handling your matter, for example when litigating against another party or when concluding an agreement with another party.
– if a court ruling requires us to share personal data with third parties.
– in case of a reorganization or merger of our company or sale of (a part) thereof.
Your personal data will not be shared with third parties for commercial purposes of third parties.
8. Transfer outside the (European Economic Area) EEA
We may need to transfer your personal data to parties located outside of the European Economic Area (EEA). This may be necessary to have your file handled by a lawyer, depending on the circumstances. Further, we make use of service providers (processors) located in the European Economic Area (EEA) to send our online newsletters and mailing and process data submitted through the web forms.
We may only transfer personal data to parties outside of the EEA if a suitable level of protection of the personal data is ensured (for example, by using EU Standard Contract Clauses) or if a specific exemption applies.
The processor located outside of the EEA which provides us with services related to online newsletters and mailing and the processing of data submitted through web forms on our website is located in the United States and has a registration for the EU-US Privacy Shield. You can find more information on: https://www.privacyshield.gov/welcome.
9. Storage period
Your personal data will not be stored for longer than is required for the performance of our services or is required by our professional rules or legal provisions.
The data for the newsletter will in any case not be saved after you have indicated that you no longer wish to receive the newsletter. If you no longer wish to receive a newsletter, you can indicate this by clicking on the “unsubscribe” link at the bottom of each newsletter. As a result, the details of the mailing list are removed. You can also view and change your details via this link.
10. Questions about your personal data
Each person can pursuant to the law exercise certain rights in relation to his or her personal data. You have – if this is required under the (Implementation Act) General Data Protection Regulation – the right to access, correct and remove your personal data. You can also object to the use of your personal data or request to limit their use. In certain cases, you can request your data and transfer them to another party. If you have any questions, please contact (0031) (0)88-7304600 or email@example.com.
If you have any complaints about how we handle your personal data, please contact us by sending an email to firstname.lastname@example.org or calling (0031) (0)88-7304600. We would be happy to help you find a solution. If this is not possible, you can always contact the Dutch Personal Data Protection Authority.
DenK reserves the right to change this Privacy Statement. We therefore invite you to consult the Privacy Statement regularly to keep informed. In the event of substantial changes, we will also make you aware of this via our website.
This Privacy Statement was last modified on 23 May 2018.